Skip to main content
Alert

The requirement to wear a mask at Holland Bloorview for all members of the team, clients and families will not be changing for the foreseeable future. See our statement for more information.

#cc0033

Submission Process, Deadlines & Meeting Dates

There are monthly submission deadlines (see table below) for any documents requiring full Research Ethics Board review.

Submission Process

Initial Applications

Initial applications to be considered for a Research Ethics Board Review must be submitted to the BRI Operations office, via the eREB system, by the monthly BRI Submission Deadline (see table below) . Upon submission, the BRI Operations Office performs an institutional review. Only institutionally approved applications are forwarded to the Research Ethics Office (REO) for consideration for REB review. The BRI Operations Office will return incomplete or unapproved studies to the study team for comment or revision. The BRI Operations Office forwards approved applications to the REO no later than the REO Notification Date (see table below). The period of time between the BRI Submission Deadline and the REO Notification Date allows for BRI Operations Office institutional review and the possibility of communication with the study team should revisions be required prior to institutional approval. Once received, the REO staff review the application for completeness and basic compliance (e.g., use of current REB approved templates).  Only complete and compliant studies are referred for REB review. Applications that are incomplete or require revisions are  not eligible for REB review and will be returned to the study team by the REO staff.  

Amendments, Renewals (Continuing Review), Closures and Events Reporting 

All amendments, renewals (Continuing Review), closures and reporting of unanticipated problems/ protocol deviations to previous REB-approved applications will be submitted directly to the REO, using the eREB, for review. 

Deadlines for submissions to REB full board review are strictly observed. Please review the following information to ensure your application is submitted properly and on time.

 

Deadlines for Full Board Review

Submissions must be forwarded to REO by midnight on the day of the “REO Notification” deadline listed in the table below in order to be considered for review at the corresponding REB meeting date. Incomplete applications, or applications received after the deadline, will be deferred to the next meeting date. 

Research studies that require Full Board review of their renewal (Continuing review) include:
-Health Canada regulated clinical trials
-FDA regulated Clinical Trials
-Funded by the American federal government (DoD, NIIH)
-More than minimum risk research
Should your study require its renewal (continuing review) to be reviewed at a Full Board meeting, the same submission deadlines apply.

 Deadlines for Delegated review

If your study/application qualifies for delegated review, you may submit your application anytime. 

Notification of Approval

The Local Principal Investigator(s) and the primary contact person will receive the REB approval letter or notice by email from the eREB system.

 

2022 Submission Deadlines and REB Meeting Dates

BRI Submission Deadline

REO Notification

REB Meeting

Meeting

Location

Meeting

Time

December 13, 2021

December 20, 2021

January 11, 2022

Virtual

1:00 – 3:00pm

January 14, 2022

January 24, 2022

February 8, 2022

Virtual

1:00 – 3:00pm

February 4, 2022

February 14, 2022

March 8, 2022

Virtual

1:00 – 3:00pm

March 11, 2022

March 21, 2022

April 12, 2022

Virtual

1:00 – 3:00pm

April 8, 2022

April 18, 2022

May 10, 2022

Virtual

1:00 – 3:00pm

May 13, 2022

May 23, 2022

June 14, 2022

Virtual

1:00 – 3:00pm

June 10, 2022

June 20, 2022

July 12, 2022

Virtual

1:00 – 3:00pm

July 8, 2022

July 18, 2022

August 9, 2022

Virtual

1:00 – 3:00pm

August 12, 2022

August 22, 2022

September 13, 2022

Virtual

1:00 – 3:00pm

September 9, 2022

September 19, 2022

October 11, 2022

Virtual

1:00 – 3:00pm

October 7, 2022

October 17, 2022

November 8, 2022

Virtual

1:00 – 3:00pm

November 11, 2022

November 21, 2022

December 13, 2022

Virtual

1:00 – 3:00pm

December 9, 2022

December 19, 2022

January 17, 2023

Virtual

1:00 – 3:00pm

January 13, 2023

January 23, 2023

February 14, 2023

Virtual

1:00 – 3:00pm